From Data to Case—Automatically

IntakeEasy: Smart Data Capture for Instant Case Generation

IntakeEasy captures adverse events data from any source and transforms it into structured safety cases and medical information inquiries. It streamlines pharmacovigilance and all vigilance workflows with automation.

Transforms Any AE Source

Automatic Case Creation

End-to-End Automation

Reduces Manual Workload

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How IntakeEasy Works

At the heart of the IntakeEasy Solution is a streamlined, automated workflow that transforms raw safety data into structured cases—ready for processing in SafetyEasy® Vigilance.

Capture

Capture adverse event data from any source

Process

Transform unstructured input into structured data

Create

Create safety cases automatically

Submit

Submit cases to authorities & partners automatically

From Centralized Control to Specialized Automation

Inside the IntakeEasy Ecosystem

Module Manager

CaseEasy

Converter

Email2Case

WebForm

PreCase Manager

API Connect

Gateway

iTap

Literature Manager

MedInfo Management

Module Manager – Centralized Intake Oversight

The Module Manager is the backbone of IntakeEasy. It manages all incoming data, routes it efficiently, and converts it into structured cases powering every module in your setup.

Automatic Case Administration
Automated Task Assignment
Streamlined Intake Process
Centralized Information Hub

Module Manager – Centralized Intake Oversight

NLP-Powered Case Structuring

CasEasy

CasEasy uses advanced Natural Language Processing (NLP) to convert unstructured safety narratives into structured ICSRs. Whether you copy-paste verbatim text or import files, CasEasy intelligently extracts key data fields and maps them directly into SafetyEasy®—accelerating intake and reducing manual errors.

GenAI-Powered Form Extraction

Converter

The Converter module uses GenAI to transform CIOMS, MedWatch & SAE forms into structured case models. It transforms static documents into actionable safety cases, enabling automated intake from legacy formats and scanned submissions.

Email-Based Case Automation

Email2Case

Email2Case automatically converts incoming emails and attachments into structured cases. Integrated with CasEasy, it parses email body content and file attachments to generate ICSRs with minimal human intervention—ideal for organizations receiving high volumes of email-based adverse event reports.

Custom AE Form Builder

WebForm

WebForm allows you to create standardized adverse event reporting forms tailored to your organization’s needs. These forms are directly mapped to SafetyEasy®, enabling automatic case creation upon submission. It supports multilingual inputs and ensures consistency across global teams.

Intelligent Precase Triage

PreCase Manager

PreCase Manager captures key information from diverse sources—emails, PDFs, Gateway transfers—and organizes them into precases. It enables users to accept, reject, or escalate cases with full audit trail tracking. This module bridges raw intake and structured case creation, ensuring quality and compliance.

Seamless System Integration

API Connect

API Connect offers robust, standardized APIs to integrate SafetyEasy® with external systems like eCRFs, CRMs, MedInfo platforms, and BI tools. It ensures real-time data exchange and supports automated workflows across your digital ecosystem—eliminating silos and enhancing operational agility.

Secure File Transfer Automation

Gateway

E2B Gateway enables automated, secure file transfers between SafetyEasy® and external systems, including health authorities, partners, and EDCs. Supporting AS2 protocols, it ensures compliance with global data exchange standards and streamlines multi-stakeholder collaboration.

Audited Batch Case Processing

iTAP®

iTAP® (ICSR Triage Assessment and Processing) is designed for bulk case import and triage. It processes large volumes of ICSRs (e.g., EudraVigilance MLM or L2A files) in a buffer zone, allowing users to filter and import only relevant cases. It ensures traceability and audit-readiness for high-volume environments.

AI-Enhanced Literature Screening

Literature Manager

Literature Manager seamlessly integrates with PubMed by default, with the option to connect additional scientific journals for unlimited article monitoring. Powered by AI, it intelligently filters potential Adverse Events and automatically transforms abstracts into cases within SafetyEasy, dramatically reducing screening and case intake time.

Linked Inquiry Tracking

MedInfo Management

MedInfo centralizes medical inquiries from calls, emails, and web forms into one automated workflow. Powered with AI and integrating with call centers platforms (ZenDesk as a standard), it enables omnichannel intake, auto-classification, and instant adverse event detection—turning inquiries into safety cases with no manual effort.

ROI Calculator

See Your Savings with IntakeEasy Modules

Select a module

Amount Saved

$967,200

Estimated annual cost savings achieved by automating this process with the selected module

Time saved

172 days

Total time saved annually (in days) by reducing manual effort, assuming an 8-hour workday

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Let’s Streamline Your
Safety Intake Together

At AB Cube, we go beyond software. We help you streamline safety data capture, cut manual effort, and stay compliant—whether starting fresh or optimizing a mature process.